Despite complaints from some Leavenworth city commissioners Tuesday, the city's governing body approved a $25,000 change order for design work for a repair project at the Riverfront Community Center.
Commissioners approved paying Treanor Architects an additional $25,000 to prepare plans for a sandstone repair and replacement project for the exterior of the Riverfront Community Center.
The city previously contracted with Treanor Architects for $122,540, and the architectural firm prepared plans for a single-phase project at the community center.
Last month, city commissioners decided to proceed with the project in phases, using mostly a grant from the Kansas Department of Transportation to pay for the first phase.
The change order approved Tuesday will pay the architectural firm for revising the plans.
Commissioner Phil Urban questioned if the existing plans for the entire project could be broken up. He said if page 1 of the plans was for the west side of the building, which will be the focus of the first phase, "let's peel off page 1 and use it."
"I realize it's not quite that simple," he said.
He said the fee for the additional work is about 20 percent of the earlier $122,540 fee.
City Manager Scott Miller said plans are being put together for work that will use all of a $1.173 million grant from the Kansas Department of Transportation. He said the plans will include alternates that can be added if there is enough money.
"I want to be able to fully utilize our KDOT grant," Miller said.
Commissioner Davis Moulden also questioned the need for the change order, saying "we've already got the plans."
Miller said when the idea of breaking the project into phases was presented to commissioners in January, he told them it would take an additional $25,000 for Treanor Architects to complete the necessary documents.
"The commissioners, I believe, were unanimous in moving forward with that," he said.
He said the city is under a time crunch to get the project started in order to avoid losing the grant.
Commissioner Mark Preisinger said he didn't consider the additional work to be a real change order. He said this was something that was directed by the commission.
He said documents have to be prepared to specifications for meeting the requirements of the grant. He said the documents that already have been prepared are not sufficient for KDOT to give the city the grant.
Urban said he didn't feel he had a choice other than to vote for the change order. But he said he was still stumbling on the price for the new plans.
The change order was approved 4-1 with Moulden voting against it.