When they met Wednesday, Leavenworth school board members were briefed on how facility projects are prioritized.
The presentation came after board members voted last month to increase the school district's tax rate to raise more money for the capital outlay fund. This fund is used to pay for things such as facility projects and equipment. Also last month, some members of the board expressed support for completing the inside of a visitor locker room at the Leavenworth High School football stadium.
The district has the addition of lockers and showers to the locker room in a multi-year plan of facility projects, but the work is not scheduled until the 2017-2018 and 2018-2019 school years, according to information presented to board members Wednesday.
Matt Dedeke, director of facilities for the district, said school district officials have identified an estimated $9.2 million worth of facility needs for the next five years. He said prioritized needs that were identified for the current school total $2.3 million.
He said district officials are trying to reduce expenses for facility projects to $1.2 million or less for the current school year.
"Our annual needs exceed our current budget," he said.
According to Kevin Gullett, chief financial officer, the district's capital outlay fund began the fiscal year with $3.86 million. The capital outlay fund has its own mill levy. And this increased mill levy should generate $1.07 million this year. Officials plan to spend $1.2 million from the fund for facilities and $350,000 for technology purchases.
This means the district will spend an estimated $475,000 more than the fund's revenue for the year.
It's anticipated the capital outlay fund will end the fiscal year with a balance of $3.38 million.
Dedeke said facility projects are divided into four categories — security upgrades; physical, or building; mechanical, which includes things such as air-conditioning units and lighting; and site projects such as fencing and drainage.
Dedeke said he considers the security category to be No. 1 when it comes to prioritization. The physical category is second. Mechanical is third and the other type of projects is fourth.
He presented a pending plan for the school year which lists numerous projects, many of which are labeled as deferred. Some of the projects are labeled as funded. The funded projects total $1.08 million.
"We'll add additional projects as we can," he said.
Board president Nancy Klemp said Gullett and Dedeke will appear before the board again next month, giving board members another opportunity to ask questions about facilities.